Administrative Assistant, Supervisor Membership Administration

$57,802 - $65,054 plus $1,486.43 Bilingual Allowance
Employment type: 
Other employment type: 
Term – up to December 31, 2019
Ottawa Headquarters
Closing Date: 
Fri, 20 Jul 2018 15:30 EDT
English requirements: 
French requirements: 
Search area: 
Employees of PSAC, Components, and PSAC Holdings Ltd
Members giving PSAC membership number
General public
Competition Number: 
Finance & Information Management Branch
Band 6
Purpose of position: 


Under the direction of the Supervisor the incumbent provides administrative support to the Supervisor and to the Membership Administration Section as a whole.  Provides and maintains the coordination for all administrative aspects of the Membership Administration office while carrying out a wide variety of administrative, secretarial and membership related responsibilities.




  • General administrative and secretarial knowledge and ability associated with successful completion of business and/or secretarial training, or equivalent, normally acquired through several years of experience in providing secretarial and administrative services relevant to the duties of the position;
  • Good knowledge of filing systems, both manual and computerized;
  • Proficiency in spelling and in the application and usage of French and English grammar;
  • Good knowledge of the organization, functions and policies of the PSAC;


  • Ability to prepare draft letters and effectively type, transcribe and edit documents for the signature of the Supervisor;
  • Proficiency in the use of a personal computer in a Windows environment and, more specifically demonstrated ability to work with: Word (intermediate to advanced level); Excel or other spreadsheet software (intermediate level); Access or other database software (intermediate to advanced level); and, experience with an e-mail software;
  • Ability to apply mathematical formulas into the calculation of union dues;
  • Ability to communicate orally and in writing in English or French or in both official languages (according to the position’s requirements); 
  • Ability to independently organize, plan and determine work priorities in order to meet strict deadlines, in an environment with multiple and competing priorities;

Personal Suitability:

  • High degree of initiative and good judgement;
  • Demonstrated ability to work cooperatively with others and good interpersonal skills;
  • Understanding and commitment to trade union and equity principles.

A detailed job description is available on our website: or on the attached document


The PSAC is committed to employment equity and is actively seeking to ensure a representative workforce. We encourage applications from members of equity seeking groups.