Administrative Assistant, Supervisor Membership Administration

$57,802 - $65,054 plus $1,486.43 Bilingual Allowance
Employment type: 
Ottawa Headquarters
Closing Date: 
Thu, 06 Aug 2020 15:30 EDT
Search area: 
Employees of PSAC, Components, and PSAC Holdings Ltd
Members giving PSAC membership number
Competition Number: 
Finance & Information Management Branch
Band 6
Purpose of position: 


  • Position linguistic designation: Bilingual (English and French)
  • Position global linguistic level: Second language CEFR level: C1

Under the direction of the Supervisor the incumbent provides administrative support to the Supervisor and to the Membership Administration Section as a whole.  Provides and maintains the coordination for all administrative aspects of the Membership Administration office while carrying out a wide variety of administrative, secretarial and membership related responsibilities



  • General administrative and secretarial knowledge and ability associated with successful completion of business and/or secretarial training, or equivalent, normally acquired through several years of experience in providing secretarial and administrative services relevant to the duties of the position.


  • Good knowledge of filing systems, both manual and computerized;
  • Good knowledge of the organization, functions and policies of the PSAC.


  • Ability to prepare draft letters and effectively type, transcribe and edit documents for the signature of the Supervisor;
  • Proficiency in the use of a personal computer in a Windows environment and, more specifically demonstrated ability to work with: Word (intermediate to advanced level); Excel or other spreadsheet software (intermediate level); Access or other database software (intermediate to advanced level); and, experience with an e-mail software;
  • Ability to apply mathematical formulas into the calculation of union dues;
  • Second language skills as per the Common European Framework of Reference for Languages (CEFR) level indicated above
  • Ability to independently organize, plan and determine work priorities in order to meet strict deadlines, in an environment with multiple and competing priorities.

Personal Suitability:

  • High degree of initiative and good judgement;
  • Demonstrated ability to work cooperatively with others and good interpersonal skills;
  • Understanding and commitment to trade union and equity principles.

A detailed job description is available on our website: or on the attached document

The PSAC is committed to employment equity and is actively seeking to ensure a representative workforce. We encourage applications from members of equity seeking groups.